Time management priority matrix how to#
How to Create Your Own Time Management Matrix
Time management priority matrix professional#
The time management matrix gives you a structure for your goals, allowing you to focus more on achieving them rather than planning to achieve them.īy incorporating better time management habits in your personal and professional life, you can reduce your overall stress, produce better work, and even improve your career opportunities. It is particularly helpful if you struggle with distractions and time-wasters or if you feel overwhelmed when planning out your tasks. The time management matrix can act as a tool to understand your priorities and goals. While it may seem like there is not enough time in the day to complete everything, there are simple ways to organize your time so it doesn’t feel like you are always running out of it.
Success in almost everything involves time management, after all. The time management matrix is based on the basic principle that efficient time management can help us achieve our goals. Stephen Covey, a US educator, and businessman, recognized this “urgency addiction” and developed the Covey time management matrix to help people distinguish between what is important versus what is urgent. When it wears off, however, we realize we’ve spent the entire day doing things that aren’t actually important and are later seen as time-wasters. When we are aware that a deadline is approaching, our reactive brain kicks in we devote all of our attention to completing something just because it is “urgent,” and we are rewarded with a burst of dopamine in exchange. Prioritizing time spent on urgent tasks is in our nature. This matrix is essentially a method of determining what you should be doing and how to approach your obligations with more awareness. These two words are frequently used interchangeably, but there is a significant distinction between them-and this distinction lies at the heart of the time management matrix. When you’re crammed with tasks at work, it’s easy to lose track of what’s “important” and what’s “urgent.” While there are no shortcuts for getting important tasks done, there is a strategy to help prevent procrastination: a time management matrix.
We have to create the opportunity to redirect our time to more valuable work. We are wasting nearly half of our time on tasks that may not benefit us in the long term. President Eisenhower said that we are too prone to focus on the important and urgent matters, resulting in reactive behavior based on what needs to be done right now, rather than focusing on the important and non-urgent, which would be the foundation of a more strategic approach based on long-term goals. We also spend a significant amount of time thinking about the big tasks we need to accomplish, usually pushing them aside until we have “more time.”
Whatever your occupation, the majority of people prioritize the tasks that relieve the sense of urgency over the duties that are truly the most important. Almost every one of us wastes significantly more time than we know.
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